Privacy Policy

Depending on how you interact with us, we may collect the following information:

Information You Provide Directly

This may include:

• Full name

• Email address

• Phone number

• Date of birth

• Postcode or area of residence

• Employment or student status

• Accessibility requirements

• Emergency contact information (for selected events)

• Membership information

• Payment information (processed through third-party providers)

Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device information

• Operating system

• Pages visited

• Time spent on pages

• Website interactions

• Referral sources

This information helps us improve the website and understand how visitors use it.

We may use your information to:

• Manage event registrations

• Process membership applications

• Deliver CGC Inner Circle benefits

• Send newsletters and community updates

• Respond to enquiries

• Improve our website and services

• Manage partnerships and collaborations

• Ensure community safety

• Comply with legal obligations

• Prevent fraud or misuse of our services

We will only use your information where we have a lawful basis to do so.

Under UK GDPR, we process personal data under one or more of the following lawful bases:

Consent

Where you have actively agreed to receive communications, newsletters, or marketing.

Contract

Where information is required to provide a service, membership, or event booking.

Legitimate Interests

Where processing is necessary to operate, improve, and protect our community and website.

Legal Obligation

Where we are required to comply with applicable laws and regulations.

If you subscribe to our newsletter or opt into communications, we may send:

• Community updates

• Event announcements

• Membership information

• News and opportunities

• Promotions and offers

You may unsubscribe at any time using the unsubscribe link included in our emails.

Alternatively, you may contact:

cambridgegirlscircle@gmail.com

When registering for events, we may collect information necessary to:

• Manage attendance

• Communicate event details

• Ensure attendee safety

• Understand community demographics

• Improve future events

Certain events may require additional information such as accessibility requirements or emergency contact details.

This information is only used for event-related purposes.

Our website uses cookies and similar technologies to improve your experience.

Cookies are small files stored on your device that help websites function efficiently.

We may use cookies to:

• Remember your preferences

• Improve website performance

• Analyse website traffic

• Understand visitor behaviour

• Support website security

Cookies generally fall into the following categories:

Essential Cookies

Required for the website to function properly.

Analytics Cookies

Help us understand how visitors interact with the website.

Functional Cookies

Remember user preferences and settings.

Marketing Cookies

May be used to measure the effectiveness of campaigns and promotions.

You can manage or disable cookies through your browser settings.

Please note that disabling certain cookies may affect website functionality.

We may use analytics services such as:

• Google Analytics

• Squarespace Analytics

• Meta Pixel (Facebook Pixel)

These tools help us understand:

• Website traffic

• Visitor behaviour

• Popular content

• Marketing effectiveness

Analytics data is generally anonymised and used to improve our services.

CGC does not store or have direct access to full payment card information.

Payments may be processed through trusted third-party providers such as:

• Stripe

• Ticket Tailor

• Squarespace Payments

These providers process information according to their own privacy policies and security standards.

We do not sell, rent, or trade personal information.

We may share information with trusted service providers where necessary to operate our services, including:

• Website providers

• Payment processors

• Email marketing platforms

• Event management systems

• Professional advisers

All providers are expected to handle data securely and lawfully.

In limited circumstances, we may use information to:

• Investigate breaches of community guidelines

• Protect members from harmful behaviour

• Respond to safety concerns

• Enforce community standards

This is done only when reasonably necessary and proportionate.

We only keep personal information for as long as necessary to fulfil the purposes for which it was collected.

Retention periods may vary depending on:

• Membership status

• Event participation

• Legal obligations

• Financial records

When information is no longer required, it will be securely deleted or anonymised.

Under UK GDPR, you have the right to:

• Access your personal information

• Correct inaccurate information

• Request deletion of your data

• Restrict processing

• Object to processing

• Withdraw consent

• Request transfer of your information where applicable

To exercise your rights, contact:

cambridgegirlscircle@gmail.com

We take appropriate technical and organisational measures to protect personal information from:

• Unauthorised access

• Loss

• Misuse

• Alteration

• Disclosure

While no online system can guarantee complete security, we work to maintain appropriate safeguards.

Our website may contain links to third-party websites, social media platforms, or partner organisations.

We are not responsible for the privacy practices of those external websites and encourage users to review their privacy policies separately.

Cambridge Girls Circle is intended for individuals aged 18 and over.

We do not knowingly collect information from children under the age of 18.

If we become aware that personal information has been collected from a minor, we will take steps to remove it.